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How do I allocate a deposit to an account?

When a client pays a deposit, payment can be created and allocated to their account even before an invoice has been created. This amount can later be allocated to an invoice once the service has been rendered.

Follow these steps:

Step 1. Create the payment

  • Go to Accounts > Payments

  • Clicking the 'New payment' button at the top of the page

  • Select the client for who made the deposit from the 'Client' search box

  • Now, complete the 'Payment date', 'Received amount' fields, and then select the 'Payment method' that the client used to pay you.

If the payment method you require does not exist you'll need to create it by adding a new payment method.

Here's how:

  • Make sure to now go back and complete the last step under 'Step 1: Create the payment' to complete creating the deposit payment

Step 2. Apply payment to the client's next invoice

Once the client has an outstanding invoice,

  • Go to Accounts > Payments and open this payment again

  • Click the '+ Invoice' button and find the relevant invoice - select to allocate to invoice

OR

  • Via the client profile, navigate to the payment via the 'Accounts' tab in the client profile

Now, click the '+ Invoice' button and find the relevant invoice - select to allocate to invoice

  • Remember to click Save

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